ID ISSUANCE

Letran Calamba will issue a new ID card to all officially enrolled students.

New personnel, as a condition of their employment, are issued their first ID card free of charge.

Individuals who are neither students nor current employees of the Colegio may be eligible to receive an ID card as long as they are "affiliated" with the Colegio through a sponsoring department.

Letran Calamba ID card does not expire until the individual is separated from the Colegio.
 

ID CARD REPLACEMENT

If the initially issued card or subsequent cards are lost, stolen or mutilated, the cardholder will be charged for the replacement cost of a new card.

The ID fee can be paid by the individual through the Cashier's Office.

Reporting a Lost or Stolen ID
It is the cardholder's responsibility to promptly report any lost or stolen ID card to the appropriate department to ensure timely deactivation and prevent unauthorized use.

For Students:
Students must:
1. Immediately report the lost or stolen ID card to the Student Services Department (SSD).
2. Obtain and submit a Notarized Affidavit of Loss to the SSD.
3. Once the affidavit is submitted, the IT Department will process and issue a replacement card.

For Personnel:
Personnel must:
1. Immediately report the lost or stolen ID card to the Human Resources Department (HRD).
2. Obtain and submit a Notarized Affidavit of Loss to the HRD.
3. Once the affidavit is submitted, the IT Department will process and issue a replacement card.

Cardholders requesting a replacement for a lost or mutilated ID card will be issued a new card with an updated issuance date. Once activated, the new card replaces the previous one, rendering the older card invalid. If the lost card is later recovered, it cannot be reactivated.

HOW TO GET YOUR NEW ID CARD

FOR STUDENTS:

1.  The student must complete the ID Card Information Sheet sent to their Knightmail account. The form must be accessed and submitted using their Knightmail account, along with all required supporting documents.
2. The name printed on the ID card is the individual's official name as recorded in the Letran Calamba School System (LSS).
3. The IT Department will notify the student through Knightmail once the ID is already available to be claimed.
4. On the claiming date, new students must bring their proof of enrolment, while the old students are required to present their proof of enrolment and the previously issued Letran School ID.

* Please note that the IT Department has the right not to release your new ID if you fail to bring the proof of payment (new and old students) and the previously issued Letran School ID (old students).

FOR PERSONNEL:

1. All new personnel must have their information processed and entered into the Letran Calamba School System by the Human Resources Department.
2. New personnel are required to complete the ID Card Information Sheet sent to their Knightmail account. This must be accomplished using their Knightmail account, with all necessary requirements attached.
3. The name printed on the ID card is the individual's official name as recorded in the Letran Calamba School System.

HOW TO PROTECT YOUR ID CARD

Your ID card is an essential tool for accessing various services and functions. To ensure its longevity and reliability, follow these guidelines:

1. Use a Protective Sleeve: Always store your ID card in the protective sleeve provided at issuance to prevent damage.
2. Handle with Care: Avoid bending, cracking, or folding your card, as this can make it unreadable by card readers.
3. Keep it Clean and Untouched: Do not wash, scratch, or write on your ID card, as this may compromise its functionality.
4. Avoid Unauthorized Modifications: Refrain from punching holes, attaching stickers, or making any alterations to the card. Such actions may interfere with official school business or card swipe systems.
5. Protect from Extreme Temperatures: Do not expose your card to excessive heat or direct sunlight, which can cause warping or damage.
6. Use Responsibly: Only use your ID card for its intended purposes; using it for unintended tasks may lead to damage or invalidation.
7. Keep It Secure: Do not lend your ID card to others, as you are solely responsible for its safekeeping and proper use.

By following these practices, you can maintain your ID card's condition and ensure seamless access to the services it provides.