At the start of the school year/semester/trimester, activation of a library account is necessary for all students, faculty, and employees who want to avail themselves of library services.

Account activation requirements are the following:

• All students enrolled in regular enrollment are automatically activated.
  • For late enrollees, need to present their registration form/official enrollment form and validated student ID card for the current semester/trimester/academic year.
  • For faculty and employees, they need to present their office ID card.
  • Employees and administrators who are enrolled in the graduate school program must present their graduate student I.D card and not their office ID. card; and
  • For contractual/part-time faculty and employees, a certification from HRD or the respective Department Head may be submitted.
• Client borrower must fill out the registration form with pertinent information.
• Students must present their ID at every transaction to the library personnel.
• Only a single account must be activated per user.

Date Updated: October 28, 2024

Servicing Request for Referral Letter

1. A referral letter shall be issued to those who want to use other libraries if particular information resources they need are not available in the Letran library.
2. A referral letter shall be requested three days prior to the visit.
3. A referral letter shall be issued to faculty members who conduct institutional research.
4. All faculty members who study outside the Colegio shall request a referral letter from the institution where they are enrolled.

Date Updated: October 28, 2024

Policies on Borrowing of Library Materials

ONLINE BORROWING

1. Search library materials through OPAC link: https://letranopac.letran-calamba.edu.ph/ (copy the Call number & title of the Books)
2. Send requests through email
3. Wait for the email of library staff on the schedule of pick up.
4. Fill out the Book card/Periodical Slip/Multimedia loan form
5. Remember to renew/return the book/s on the due date.

ONSITE BORROWING

1. Search library materials through OPAC (copy call number and title of the book)
2. Retrieve the Library Materials on the Shelve
3. Present ID to the Library Staff
4. Fill out the Book card/Periodical Slip/Multimedia loan form
5. Remember to renew/return the book/s on the due date.

BORROWING PRIVILEGES

Returning library materials can be done directly at the library or dropped off at the gate, provided the name and email address are inserted in the book.

•    Library Materials can be renewed If the Library Materials are not reserved
•    Renewal can be online through Library email, FB Messenger, and walk-in.

•    All faculty members, students, or employees required for clearance signing shall settle their library accountabilities to avoid inconvenience.
 

1.    A maximum of four outside researchers from the same institution/company at any given time are allowed to use the library facilities and resources.
2.    College outside researchers are allowed to do research every Saturday, and for graduate students every Wednesday, 9 a.m. - 6 p.m., except during final examinations, summer, and semester breaks. First-time clients from distant institutions who come on weekdays will be accommodated for goodwill/consideration. However, they must be informed about their library schedule.
3.    The researcher shall register on the Outside Researchers' Logsheet. S/he shall present the following to the librarian:

• If enrolled student, a referral letter from her/his institution signed by the librarian or if employed, signed by her/his immediate supervisor; and
• Any valid ID to identify him/her as stated in the referral letter.
• Visiting academicians, students, or staff from other institutions who wish to tour the library will be accommodated only if there is a prior written request.

4.    The outside researcher shall pay P50 at the Cashier's Office before using the library facilities and resources. After payment, the researcher must present the official receipt to the librarian for recording purposes.
5.    Outside researchers from the Network of CALABARZON Educational Institutions (NOCEI) member institutions are exempted to pay the researcher's fee as agreed upon by the Library Committee of this network.