REQUEST FOR SCHOOL RECORDS

The Registrar’s Department issues academic records and various types of certifications. These include the following:

• Transcript of Records/F137a/SF10
• Diploma (for SHS, College, and Graduate School)
• CompCard (Computerized Card)
• Certifications
• Graduation
• Copy of Grades
• Enrollment
• Units Earned
• Candidacy for Graduation/Academic Completion
• Grades
• English as medium of Instruction
• General Weighted Average/Grade Point Average
• Course Description

• F137a/SF10 - 7 working days
• Transcript of Records - within fifteen (15) working days
• Certifications, Copy of Grades / CompCard - within three (3) working days

• Student/alumni informs the office of his/her request thru the following email addresses:
• askregd@letran-calamba.edu.ph - for college
• bedrecords_requests@letran-calamba.edu.ph - for BED and SHS
• gradschool_records@letran-calamba.edu.ph - for graduate school
• The Records Officer/Records Personnel sends the procedures for online request for school records
• Procedure for Online Request for School Records

• Present school ID or any valid ID to the Registrar’s Office and secure request for school records form and payment slip.
• Secure clearance from the Accounting Office.
• Proceed to the Cashier’s Office and pay the necessary fees.
• Present Official Receipt (OR) and submit the accomplished form to the assigned staff at the Registrar Office in order to be issued claim slip.
• Present claim slip on the scheduled date to get the requested academic records.

TRANSFER CREDENTIAL

Transfer credential shall only be issued once.

• Present school ID or any valid ID to the Registrar’s Office to secure the following form:
• Terminal Clearance Form for Transferring Student
• Payment Slip
• Fill out the form properly and secure the signatures of the concerned academic offices or head.
• Proceed to the Cashier’s Office for payment of necessary fees.
• Submit the accomplished terminal clearance form and Official Receipt (OR) to the assigned staff at the Office of the Registrar.  
• Claim the following transfer credentials:
• Certificate of Eligibility to Transfer (CET)
• True Copy of Grades

APPLICATION FOR GRADUATION

• Graduating student/applicant will scans the QR Code or visit the link (https://forms.gle/iY2KE7vtW7kK3DYy6) to register.
• Properly fill out the google form to avoid delay in the processing/evaluation of academic records.
• The evaluation result will be emailed to the applicants knightmail account before the end of the first semester.
• The application fee is waived for those who will be able to file within their application on or before October 6, 2021

• LEAD TIME IN PROCESSING OF REQUEST FOR STUDENT'S ACADEMIC RECORDS/DOCUMENTS - COLLEGE RECORDS UNIT

• *Request will be only process if the requestor has no pending accountability to the Colegio and provided the requestor is free from accountabilities & has paid the necessary fee.
• All unclaimed requests shall be disposed after ninety (90) calendar days.

APPLICATION FOR CAV (Certification, Authentication and Verification)

• Prepare the following requirements:
• Original Transcript of Records
• Original Diploma
• Two (2) photocopies of the 2 above-mentioned documents
• Secure and fill-out the prescribed CAV request form/letter from the Office of the Registrar.
• Pay the necessary fee at the Cashier's Office and present the Official Receipt (O.R.) to the Office of the Registrar.
• The Office of the Registrar certifies the authenticity of the documents and releases the same with the prescribed Endorsement Form.
• The student/graduate proceeds to the CHED Regional Office.

AUTHENTICATION OF STUDENT’S RECORDS/DOCUMENTS

• Secure request for school records form.
• Submit the accomplished form and any of the following school records/documents
• Photocopy of Diploma
• Photocopy of TOR
• Photocopy of any student's academic records
• Secure payment slip and proceed to the Cashier's Office.
• Pay the authentication fee/s.
• Present Official Receipt (OR) and claim the authenticated school records/documents

VERIFICATION OF RECORDS

• Using the Company’s Letterhead, prepare a letter of request for verification of academic records, stating the complete name (used while in school), course or program of the student/graduate and the purpose of the verification.
• The letter must be duly signed by the Human Resource Manager/Director or its equivalent for direct hire companies and by the Records Verification In-charge or its equivalent for third party companies/agencies.
• Address the letter to:
  The Registrar
  Colegio de San Juan de Letran
  Brgy. Bucal, Calamba City Laguna 4027
• Attach a copy of the documents to be verified/authenticated.
• Attach the AUTHORIZATION TO VERIFY OR NOTICE OF CONSENT AND APPROVAL signed by the applicant.
• All verification results are subject to service fee of Php50.00 to be sent through LBC Money Padala (delivery).

You may send your letter of request via e-mail to registrar@letran-calamba.edu.ph. The personnel in-charge will respond to your query in three (3) working days from receipt of request.