Registrars Department


Services

REQUEST FOR SCHOOL RECORDS

The Registrar’s Department issues academic records and various types of certifications. These include the following:

  • Transcript of Records/F137a/SF10
  • Diploma (for SHS, College, and Graduate School)
  • CompCard (Computerized Card)
  • Certifications
    • Graduation
    • Copy of Grades
    • Enrollment
    • Units Earned
    • Candidacy for Graduation/Academic Completion
    • Grades
    • English as medium of Instruction
    • General Weighted Average/Grade Point Average
    • Course Description
Processing / Leadtime
  • F137a/SF10 - 7 working days
  • Transcript of Records - within fifteen (15) working days
  • Certifications, Copy of Grades / CompCard - within three (3) working days
Procedure for Online Request:
  • Student/alumni informs the office of his/her request thru the following email addresses:
    • askregd@letran-calamba.edu.ph - for college
    • bedrecords_requests@letran-calamba.edu.ph - for BED and SHS
    • gradschool_records@letran-calamba.edu.ph - for graduate school
  • The Records Officer/Records Personnel sends the procedures for online request for school records
Onsite
  • Present school ID or any valid ID to the Registrar’s Office and secure request for school records form and payment slip.
  • Secure clearance from the Accounting Office.
  • Proceed to the Cashier’s Office and pay the necessary fees.
  • Present Official Receipt (OR) and submit the accomplished form to the assigned staff at the Registrar Office in order to be issued claim slip.
  • Present claim slip on the scheduled date to get the requested academic records.

TRANSFER CREDENTIAL

Transfer credential shall only be issued once.

  • Present school ID or any valid ID to the Registrar’s Office to secure the following form:
    • Terminal Clearance Form for Transferring Student
    • Payment Slip
  • Fill out the form properly and secure the signatures of the concerned academic offices or head.
  • Proceed to the Cashier’s Office for payment of necessary fees.
  • Submit the accomplished terminal clearance form and Official Receipt (OR) to the assigned staff at the Office of the Registrar.  
  • Claim the following transfer credentials:
    • Certificate of Eligibility to Transfer (CET)
    • True Copy of Grades

APPLICATION FOR GRADUATION

Procedure for Online Request
  • Graduating student/applicant will scans the QR Code or visit the link (https://forms.gle/iY2KE7vtW7kK3DYy6) to register.
  • Properly fill out the google form to avoid delay in the processing/evaluation of academic records.
  • The evaluation result will be emailed to the applicants knightmail account before the end of the first semester.
  • The application fee is waived for those who will be able to file within their application on or before October 6, 2021
  • LEAD TIME IN PROCESSING OF REQUEST FOR STUDENT'S ACADEMIC RECORDS/DOCUMENTS - COLLEGE RECORDS UNIT
DOCUMENTS LEAD TIME
Authentication of Student Documents/Records *within the day
Certificate of Eligibility to Transfer for Graduate within three (3) working days
Certificate of Eligibility to Transfer for Undergraduate *within three (3) working days
Certification of Attendance within three (3) working days
Certification of Enrollment within three (3) working days
Certification of Candidacy for Graduation within three (3) working days
Certification of English as Medium of Instruction within three (3) working days
Certification of Grades *within three (3) working days
Certification of Graduation *within three (3) working days
Certification of GWA (General Weighted Average) within three (3) working days
Certification of SO (Special Order) *within three (3) working days
Certification of Student Ranking *within three (3) working days
Certification of Units Earned within three (3) working days
Certification and Endorsement of CAV *within seven (7) working days
Compcard (2nd Copy & succeeding copies) *within the day
Course Coverage/Description Certification Graduate/Undergraduate *within fifteen (15) working days
Cross Enrollment Grade (from Letran) *within three (3) working days
Cross Enrollment Permit *within the day
Diploma (2nd Copy) within forty-five (45) working days
Transcript of Records (TOR) (2nd Copy and Succeeding Copies) within fifteen (15) working days
Transcript of Records (TOR) Undergraduate *within fifteen (15) working days
Shifting of Course / Program Application *within the day
Note:
  • *Request will be only process if the requestor has no pending accountability to the Colegio and provided the requestor is free from accountabilities & has paid the necessary fee.
  • All unclaimed requests shall be disposed after ninety (90) calendar days.

APPLICATION FOR CAV (Certification, Authentication and Verification)

Procedure
  • Prepare the following requirements:
    • Original Transcript of Records
    • Original Diploma
    • Two (2) photocopies of the 2 above-mentioned documents
  • Secure and fill-out the prescribed CAV request form/letter from the Office of the Registrar.
  • Pay the necessary fee at the Cashier's Office and present the Official Receipt (O.R.) to the Office of the Registrar.
  • The Office of the Registrar certifies the authenticity of the documents and releases the same with the prescribed Endorsement Form.
  • The student/graduate proceeds to the CHED Regional Office.

AUTHENTICATION OF STUDENT’S RECORDS/DOCUMENTS

Procedure
  • Secure request for school records form.
  • Submit the accomplished form and any of the following school records/documents
    • Photocopy of Diploma
    • Photocopy of TOR
    • Photocopy of any student's academic records
  • Secure payment slip and proceed to the Cashier's Office.
  • Pay the authentication fee/s.
  • Present Official Receipt (OR) and claim the authenticated school records/documents

VERIFICATION OF RECORDS

Procedure
Online
  • Using the Company’s Letterhead, prepare a letter of request for verification of academic records, stating the complete name (used while in school), course or program of the student/graduate and the purpose of the verification.
  • The letter must be duly signed by the Human Resource Manager/Director or its equivalent for direct hire companies and by the Records Verification In-charge or its equivalent for third party companies/agencies.
  • Address the letter to:
    The Registrar
    Colegio de San Juan de Letran
    Brgy. Bucal, Calamba City Laguna 4027
  • Attach a copy of the documents to be verified/authenticated.
  • Attach the AUTHORIZATION TO VERIFY OR NOTICE OF CONSENT AND APPROVAL signed by the applicant.
  • All verification results are subject to service fee of Php50.00 to be sent through LBC Money Padala (delivery).

You may send your letter of request via e-mail to registrar@letran-calamba.edu.ph. The personnel in-charge will respond to your query in three (3) working days from receipt of request.

Date Updated: September 27, 2021
Home Downloadable Forms Program Curriculum
Office Hours

Registrar's Department
Graduate School
& BED-SHS Records
Onsite transaction
is every Monday

9:00 AM - 12:00 NN
1:00 PM - 3:00 PM