Enrollment Guidelines

GENERAL PRELIMINARY PROCEDURES:

  • APPLICATION FOR DISCOUNTS

    Enrollees who are going to avail of discounts or are applying for scholarship may secure the Student Discount Form (SDF) at the Admissions, Student Assistance, and Scholarship Office or the Personnel Discount Form (PDF) at the Human Resource Department. The form must be duly accomplished and endorsed by the ASAS Asst. Director or Accounting Director before the enrollees may proceed to enrollment proper.

  • UNLOCKING OF ENROLLMENT ACCOUNT

    Check the list of students (posted at the Enrollment Board near ITCC path walk) whose enrollment account has been blocked due to deficiency/ies with the different offices or departments. Students need to settle their accountabilities with the concerned office/s in order to re-gain access in the enrollment system.

  • COURSE LOAD AND SCHEDULE

    Enrollees are advised to prepare their course loads and schedule in advance before proceeding to the ITCC to access their account. The course offerings and schedules are posted at the lobby of the ITCC path walk, https://www.facebook.com/LetranCalambaRegistrarsDepartment, and at the Letran website: letran-calamba.edu.ph.

SPECIFIC PRELIMINARY PROCEDURES:

  • REGULAR STUDENTS

    a. Proceed to enrollment proper

  • SHIFTEES

    a. Present school ID to the Collegiate Records Unit to secure payment slip.

    b. Pay the necessary fee at the Cashier’s Office.

    c. Present the OR to the Collegiate Records Unit to secure Shifting Form.

    d. Present the filled out Shifting Form for academic evaluation.

    e. Have the form approved by the proper authorities.

    f. Distribute the approved forms to the concerned offices: Collegiate Records Unit-for unlocking of account; Dean-for documentation; and MIS-for ID picture taking

    g. Proceed to enrollment proper.

  • RETURNEES:

    a. Present school ID and approved Leave of Absence (LOA) Form to the Admissions, Student Assistance, and Scholarship Office (ASAS) and secure returnee’s admission slip.

    b. Submit returnee’s admission slip to the Collegiate Records Unit for academic evaluation and activation of account.

    c. Proceed to enrollment proper.

  • TRANSFEREES:

    a. Proceed to the Admissions, Student Assistance, and Scholarship Office (ASAS) for inquiry and processing of application.

    b. Take the Letran College Admission Test (LCAT) on the scheduled date and time reflected in the permit.

    c. If passed, secure grade evaluation form from the ASAS Office.

    d. Go to the Collegiate Records Unit for submission of enrollment requirements, academic evaluation, enrollment, and issuance of Endorsement for Printing of Official Enrollment Form.

    e. Proceed to the Accounting Services Department for printing and release of OEF, sign at the back page of the OEF and proceed to the Cashier’s Office for payment of fees.

  • CROSS ENROLLEES:

    a. Proceed to the Admissions, Student Assistance, and Scholarship Office (ASAS) for inquiry and processing of application.

    b. Go to the Collegiate Records Unit for submission of cross enrollment permit, processing of enrollment, and issuance of Endorsement for Printing of Official Enrollment Form.

    c. Proceed to the Accounting Services Department for printing and release of OEF, sign at the back page of the OEF and proceed to the Cashier’s Office for payment of fees.

  • STUDENTS WITH MORE THAN 20% UNITS OF FAILURE OR FAILED HALF OF THEIR LOAD

    a. Go to the Academic Head/Dean and present latest compcard. If given consideration, enrolment account will be unblocked.

    b. Proceed to enrollment proper.

  • WITH BACK ACCOUNT:

    a. Go to the Cashier’s Office and present school ID for payment of back account and unlocking of enrollment account.

    b. Proceed to enrollment proper.

  • WITH DEFICIENCY/IES IN THE DIFFERENT OFFICES/DEPARTMENT:

    a. Report to the concerned office/s or department/s for clearing of deficiency/ies and for unlocking of enrollment account.

    b. Proceed to enrollment proper

ENROLLMENT PROPER

  • Proceed to the ITCC (St. Thomas Aquinas) Building and present school ID to secure an enrollment number from the enrollment facilitator stationed at the ITCC main gate entrance.
  • Present the enrollment number upon entry to the Surfing Lab 1 (ITCC Building).
  • Proceed to the designated computer terminal and access the College Enrollment System. Facilitators will be around to assist you.
  • Once course load and schedule has been finalized, proceed to the designated waiting area in front of the Accounting Services Department and submit the said form together with the discount form (if applicable) to the Accounting staff/facilitator and wait for the release of your Official Enrollment Form (OEF).
  • Sign at the back page of the OEF and proceed to the Cashier’s Office to pay your fees and have your OEF validated.

OPTION FOR BANK PAYMENT

  • If payment will be made at the bank/remittance center, kindly deposit it to the account name of COLEGIO DE SAN JUAN DE LETRAN CALAMBA, INC. in the following banks/remittance center with its corresponding account number:
  • Over-the-Counter :
    RCBC Calamba Branch : Account No. 1-352-55100-3
    PNB Bucal, Calamba Branch : Account No. 445095-9000-31
    Security Bank : Account No. 0221-22443202
    Eastwest Calamba Branch : Account No. 003501182221
    BDO Canlubang i-Mall Branch : Account No. 007710086613
    Union Bank : Account No. 101070073230
    Landbank Calamba Branch : Account No. 0541-1338-28

    Online/Bills Payment :
    1. Bank of the Philippine Islands : Account No. 0923-3236-19
    Remittance Center :
    1. Cebuana Lhuillier - All branches nationwide

    Have the deposit/remittance slip emailed or faxed to: MS. MELINDA S. TANDANG
    Email Add: mstandang@letran-calamba.edu.ph

    NOTE:For CHECK PAYMENT, please see Ms. Rosario M. Palomeno at the Finance Services Department (FSD) for endorsement prior to bank payment.

    Do not forget to write the student’s name, student ID number, and contact number in the deposit/remittance slip and have the Official Enrollment Form (OEF) validated by the Cashier within 3 working days after the first access date in the College Enrollment System.

SIMULTANEOUS ENROLLMENT OF COURSES / REQUEST FOR OVERLOAD BEYOND SYSTEM DEFINED UNITS

  • Download the Request for Student Load Adjustment Form from the Letran website: letran-calamba.edu.ph or secure a copy of the form from the Registrar’s personnel stationed at the Surfing Lab 1 or at the Collegiate Records Unit and properly fill it out.
  • Have the request approved by the Dean or Program Chair/Co-chair.
  • Present the approved form to the Collegiate Records Unit at the Registrar’s Department for the load to be added.
  • Proceed to designated waiting area in front of the Accounting Services Department, submit your Endorsement for Printing of OEF to the Accounting staff/facilitator, and wait for the release of the OEF or go back to the Surfing Lab 1 to continue enrollment.

REMINDERS

  • Only 600 enrollment numbers will be issued per enrollment day. Enrollees who will miss their turn based on the number issued to them will be accommodated after the last number has been served.
  • Cut-off time will be observed in the morning. Enrollees will no longer be allowed to enter the Surfing Lab 1 at 11:30 AM. Processing will resume at 1:00 PM.
  • During Regular Enrollment, enrollees are only given three (3) working days after their access date to finalize and pay the enrollment fees. Otherwise, course reservations shall be forfeited. The first access date shall be the basis in counting the three-day reservation period.
  • Printing of assessment and adjustment forms or OEFs shall be done at the Accounting Services Department upon presentation of Endorsement for Printing of OEF to the Accounting staff/facilitator.
  • Dissolved courses must be officially dropped through the use of the system. Otherwise, the enrollee will not be entitled to a refund.
  • Do not forget to sign the Data Privacy Consent at the back of the OEF.
  • Request for re-assessment and re-printing of OEFs shall be accommodated only at the Accounting Services Department upon presentation of OR.
  • Course load and/or schedule can no longer be changed once it has been finalized. To regain access, enrollee must observe the following procedures:
    • Proceed to the Cashier’s Office, pay P50.00 and enrollee’s account will be unlocked.
    • Go back to the ITCC to access your enrollment account.
  • Changes in the course offerings and schedules initiated by the Dean’s Office must be processed through the use of Dean’s Module to avoid processing fee of P50.00.
  • For those who will not be able to pay on the set deadline of payment of fees, the following guidelines must be observed:
    • Pay the processing fee of P50.00 at the Cashier’s Office to regain account access.
    • Proceed to enrollment proper.