Enrollment Guidelines

GENERAL PRELIMINARY PROCEDURES:

  • APPLICATION FOR DISCOUNTS

    Enrollees who are to avail of discounts or are applying for scholarship may secure the Student Discount Form (SDF) at the Admissions and Scholarships Office or the Personnel Discount Form (PDF) at the Human Resource Department (HRD). The form must be duly accomplished and endorsed by the SFA Officer or HRD Director before the enrollees may proceed to enrollment proper.

  • UNLOCKING OF ENROLLMENT ACCOUNT

    Check the list of students (posted near ITCC path walk) whose enrollment account has been locked due to deficiency/ies with the different offices or departments. Students need to settle their accountabilities with the concerned office/s in order to re-gain access in the enrollment system

  • COURSE LOAD AND SCHEDULE

    Enrollees are advised to prepare their subject / course loads and schedule way in advance before proceeding to the ITCC to access their account. The subject/course offerings and schedules are posted at the lobby of the ITCC path walk, and at the Letran Calamba Registrars Department and at the Letran website: www.letran-calamba.edu.ph

SPECIFIC PRELIMINARY PROCEDURES:

  • REGULAR STUDENTS

    a. Proceed to enrollment proper

  • SHIFTEES

    a. Present your school I.D. to the College Records Office to secure payment slip

    b. Present payment slip at the Cashier’s Office and pay the necessary fee

    c. Present the Official Receipt to the College Records Office to secure the Shifting Form

    d. Present the filled out Shifting Form at the College Records Office for academic evaluation

    e. Have the form approved by the proper authorities

    f. Distribute the approved forms to the concerned offices
    College Records Office - for unlocking of account
    Dean - for documentation
    MIS - for ID picture taking

    g. Proceed to enrollment proper

  • RETURNEES:
    With Approved Leave of Absence (LOA)

    a. Present your school I. D. and approved Leave of Absence (LOA) Form to the Admissions & Scholarships Office and secure returnee’s admission slip

    b. Present returnee’s admission slip to the College Records Office for academic evaluation and activation of account

    c. Proceed to enrollment proper

    Without Approved Leave of Absence

    a. Present your school I.D. to the Admissions and Scholarships Office to secure payment slip

    b. Present payment slip at the Cashier's Office and pay the necessary fee

    c. Go back to the Admissions & Scholarships Office and present your Official Receipt to claim the returnee’s admission slip

    d. Present returnee’s admission slip to the College Records Office for academic evaluation and activation of enrollment account

    e. Proceed to enrollment proper

  • STUDENTS WITH MORE THAN 20% UNITS OF FAILURE OR FAILED HALF OF THEIR LOAD

    a. Go to your respective Dean and present the latest compcard. If given consideration, your account will be unlocked

    b. Proceed to enrollment proper

  • WITH BACK ACCOUNT:

    a. Proceed to the Cashier’s Office and present the school ID for payment of back account and unlocking of enrollment account

    b. Proceed to enrollment proper

  • WITH DEFICIENCY/IES IN THE DIFFERENT OFFICES/DEPARTMENT:

    a. Report to the concerned office/s or department/s to clear your deficiency/ies and for unlocking of your enrollment account

    b. Proceed to enrollment proper

  • TRANSFEREES

    a. Proceed to the Admissions and Scholarships Office for inquiry, processing of application, submittal of admission requirements, and initial evaluation.

    b. Take the Letran College Admission Test (LCAT) on the scheduled date and time stated in the permit

    c. If passed, secure grade evaluation form from the Admissions and Scholarships Office

    d. Proceed to the College Records Office for submission of enrollment requirements, academic evaluation, enrollment and issuance of endorsement for printing of OEF

    e. Proceed to the Accounting Office for printing and release of OEF and Cashier’s Office for payment of fees

  • CROSS ENROLLEES

    a. Go to the College Records Office for inquiry and submission of cross enrollment permit

    b. Secure ID number from the Admissions and Scholarships Office.

    c. Go back to the College Records Office for enrollment and issuance of endorsement for printing of OEF

    d. Proceed to the Accounting Office for printing and release of OEF and Cashier’s Office for payment of fees

ENROLLMENT PROPER

  • Proceed to the ITCC (St. Thomas Aquinas) Building and present your SCHOOL I.D. to secure an ENROLLMENT NUMBER from the enrollment facilitator stationed at the ITCC main gate entrance

  • NOTE: Distribution of enrollment pass is at 8:00 am.
  • Present your enrollment pass upon entry to Room A101 (ITCC Building).
  • NOTE: For those who have forgotten their password, kindly approach the enrollment facilitator for resetting of password. The password shall be used to access the Network Faculty Evaluation System (NETFES), Student Information System (SIS), Program Evaluation, and other school systems. Students are responsible in ensuring the secrecy of their password. You are to keep your password ONLY to yourself.

    The Offices of the Registrar and the Management Information System (MIS) will not, in any way, be held liable should your password be publicly disclosed due to negligence. For security purposes, it is advised that password be changed regularly.

  • Proceed to the designated computer terminal and access the College Enrollment System. Facilitators will be around for assistance
  • Once course load and schedule has been finalized, surrender the enrollment number to the enrollment facilitator to secure Endorsement for Printing of Official Enrollment Form (OEF) – AR:09-03-FO-37 rev.01 080516. Proceed to the designated waiting area in front of the Accounting Department and submit the said form together with the discount form (if applicable) to the Accounting staff/facilitator and wait for the release of your Official Enrollment Form (OEF).
  • Proceed to the Cashier's Office, pay your bill and have your OEF validated

OPTION FOR BANK PAYMENT

  • If payment will be made at the bank, kindly deposit it to the account name of COLEGIO DE SAN JUAN DE LETRAN CALAMBA in the following banks with its corresponding account number:
  • Over-the-Counter :
    RCBC Calamba Branch : Account No. 1-352-55100-3
    PNB Bucal, Calamba Branch : Account No. 445095-9000-31
    Security Bank : Account No. 0221-224436-202
    Eastwest Calamba Branch : Account No. 003501182221
    BDO Canlubang i-Mall Branch : Account No. 007710086613
    Union Bank : Account No. 101070073230
    Landbank Calamba Branch : Account No. 0541-1338-28

    Online/Bills Payment :
    1. Bank of the Philippine Islands
    Remittance Center :
    1. Cebuana Lhuillier - All branches nationwide

    NOTE:For CHECK PAYMENT, please see Ms. Rosie Palomeno at the Management Accounting & Finance Services Department (MAFSD) for endorsement prior to bank payment.

  • Have the deposit/remittance slip emailed or faxed to:
  • MS. ROSARIO M. PALOMENO
    Email Add: rpalomeno2001@yahoo.com or mafs@letran-calamba.edu.ph

    Do not forget to write the student's name and student number in the deposit slip and have the Official Enrollment Form (OEF) validated by the Cashier within 3 working days.

SIMULTANEOUS ENROLLMENT OF COURSES / REQUEST FOR OVERLOAD BEYOND SYSTEM DEFINED UNITS

  • Download the Request for Adjustment in Student Load Form (e-AR:09-03-FO-06 rev.02 063016) from the Letran website: letran-calamba.edu.ph or secure a copy of the form from the Registrar’s personnel stationed at Room A101 or at the College Records Office and properly fill it out
  • Have your request approved by the Dean or Program Chair/Co-chair. Program Chairs/Co-Chairs are stationed at Room A103 at the ITCC Building
  • Present the approved form to the Records Evaluator/Enrollment Facilitator or Encoder at Room A103 for your load to be added
  • Proceed to designated waiting area in front of the Accounting Department, submit your Endorsement for Printing of OEF (AR:09-03-FO-37) to the Accounting staff/facilitator, and wait for the release of your Official Enrollment Form (AR:09-03-FO-01) ) or go back to Room A101 to continue your enrollment

SIMULTANEOUS ENROLLMENT OF COURSES / REQUEST FOR OVERLOAD BEYOND SYSTEM DEFINED UNITS

  • Only 800 enrollment numbers will be issued per day
  • Cut-off time will be observed in the morning. Enrollees will no longer be allowed to enter the Enrollment Rooms at 11:30 AM. Processing will resume at 1:00 PM
  • Enrollees who will miss their turn based on the number issued to them will be accommodated after the last number has been served
  • Enrollees are only given three (3) working days after their access date to finalize and pay the enrollment fees. Otherwise, subject reservations shall be forfeited. The first access date shall be the basis in counting the three-day reservation period
  • Printing of assessment and adjustment forms or OEFs shall be done at the Accounting Office upon presentation of enrollment pass to the Accounting staff/facilitator
  • Dissolved courses must be officially dropped through the use of the system. Otherwise, the enrollee will not be entitled to a refund
  • Approved petitioned class/es and dissolved class/es must be posted by the concerned School at the enrollment board placed near the St. Thomas Aquinas Building (ITCC) pathwalk
  • Request for re-assessment and re-printing of OEFs shall be accommodated only at the Accounting Department upon presentation of O.R. intended for such
  • Course load and/or schedule can no longer be changed once it has been finalized. To regain access, enrollee must observe the following procedures:
    • Proceed to the Cashier’s Office, pay P50.00 and enrollee’s account will be unlocked
    • Go back to the ITCC to access your enrollment account
  • Changes in the course offerings and schedules initiated by the Dean’s Office must be processed through the use of Dean’s Module to avoid processing fee of P50.00