Library Services Department


Borrowing and Returning

  • Borrowing Library Materials
    • Related to policy on confidentiality, the following shall be imposed:
      • All records relating to registration and materials borrowed are strictly confidential; and
      • No information regarding items on loan or loaned in the past shall be made available to any person or agency other than the borrower, except in the following cases:
      • it is done with the borrower's permission; and
      • as a response to a court order
    • All library privileges are granted only to the person named on the I.D card; therefore all books and ID cards are non-transferable.
    • Borrowers shall fill out the photocopying slip of every material taken out from the library and present it to the Circulation desk
    • Library users shall copy the information provided by the Online Public Access Catalog (OPAC) such as call number, title, author, and location code.
    • Library user shall retrieve the book/materials to be borrowed at the shelf for photocopying or for home loan.
    • Library user shall present borrowed materials to the library staff assigned at the circulation counter.
    • Library staff shall scan the user's ID. If the user's library account is not activated s/he will be asked to proceed to Special Collection Section to activate his/her account.
    • Library user shall fill out the book card with their name and I.D. number.
    • Library staff shall access the library user account and scan/check-out the book in the system.
    • Library staff shall stamp the book card and date due slip with due date and affix his/her initial.
    • Library staff shall file book card on its proper due date box.
    • Borrowing privileges will be suspended until overdue accounts have been settled.

  • Returning Library Materials
    • Library user shall present the library materials to be returned to the library staff at the circulation counter. If the section is closed, the materials could be returned to any section opened or to the guard on duty.
    • The library staff shall retrieve the book card from the file, stamp the return date, and affix his/her initials on the book card
    • Library staff shall insert the book card in the book pocket.
    • Library staff shall shelve the library materials.
    • If the due date falls when the library is closed, the library material must be returned the next working day that the library is open so that no fine will be charged.
    • If the library material is overdue, the library staff shall issue payment slip and record the control number on Book Fine Collection Logbook.
    • Library user shall pay the overdue fine at the Cashier and present the Official Receipt (O.R.) to the library staff after payment.
    • Library staff shall record the O.R. number in Bookfine Collection logbook and delete book fine in the Destiny Manager System.
    • The library staff shall indicate a hold on notice on the students' record regarding their accountabilities.
    • The library staff shall check the Overdue List in the Report Module periodically to confirm that one's record is clear to prevent future inconveniences.

  • Renewal of Borrowed Library Materials
    • Most library materials are renewable unless there is prior reservation.
    • Overdue materials shall be returned and overdue fines shall be paid first before they may be renewed.
    • Renewal by proxy is allowed for the Letran faculty and employees but, only upon submission of an authorization letter and I.D. card of the borrower for proper charging of the said materials to their name.
    • Faculty members and graduate students may renew materials through phone calls, Outlook Messenger (OM) or text.
    • Renewal of library materials must be done during library hours only.